Role of Registrar

Registrars are generally responsible for maintaining the Human Resource Management Information System (HRMIS) records of an injured employee. The following procedures must be followed by registrars who are managing the leave of an employee lodging a workers' compensation claim and is absent from work.

The employee's leave forms must be sent to the Employee Support Bureau, after the details have been entered into HRMIS. The leave forms must indicate that the employee is on sick leave and not workers' compensation until liability for the claim is determined. A comment should be placed in the leave panel advising sick leave pending acceptance of workers' compensation claim.

The relief employee's staffing advice should be processed using the following codes:

1471 - teaching staff;

1472 - non-teaching staff.

The above codes are only to be used for staff relieving for employees with accepted workers' compensation claims. The Employee Support Bureau must be contacted to determine whether a claim is approved or to seek approval to employ a relief person in special circumstances.

HRMIS considerations: responsibilities of the Workers' Compensation Officers

The workers' compensation officer will process a staffing advice for a workers' compensation claim with time lost from work. The advice is forwarded to the payroll section for processing on HRMIS. The information contained in the advice is listed below:

When the employee is certified unfit for work for an extended period of time, the Workers' Compensation Officer will place the injured employee on leave until further notice.

To remove the employee and to place him or her on normal wages, a further advice is sent to staffing when the return to work date is confirmed by the injured employee, principal/registrar or via medical certificates issued by the treating doctor.